CHAIR:   JAMES PREDMORE                                                                                                  VICE CHAIR:  DOUG COX

Individuals wishing accessibility accommodations at this meeting, under the Americans with Disabilities Act (ADA), may request such accommodations to aid hearing, visual, or mobility impairment by contacting ICTC offices at (760) 592-4494.  Please note that 48 hours advance notice will be necessary to honor your request.

I.                    CALL TO ORDER AND ROLL CALL 

II.                 EMERGENCY ITEMS

A.                  Discussion/Action of emergency items, if necessary.

III.              PUBLIC COMMENTS

Any member of the public may address the Commission for a period not to exceed three minutes on any item of interest not on the agenda within the jurisdiction of the Commission.  The Commission will listen to all communication, but in compliance with the Brown Act, will not take any action on items that are not on the agenda.

IV.              CLOSED SESSION

A.                  Motion to Adjourn to Closed Session

B.                  PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code §54957)

Title: ICTC Executive Director

C.                  Announcement of Closed Session Action(s)

V.                 CONSENT CALENDAR

                (Executive Director recommends approval of consent calendar items)

A.                  Approval of ICTC Board Draft Minutes:                                       March 23, 2016

B.                  Receive and File:

1.                   ICTC Management Committee Draft Minutes:             April 13, 2016

2.                   ICTC TAC Minutes:                                                           March 23, 2016

3.                   ICTC SSTAC Minutes:                                                      March 2, 2016

VI.              REPORTS

A.                  ICTC Executive Director   

·         See attached Executive Director Report  

B.                  Southern California Association of Governments

·         See attachments

1.       SCAG 2016 May 5 – 6, 2016 General Assembly & Regional Conference Agenda

2.       SCAG 2016 June 13, 2016 SCAG Demographic Workshop

3.       SCAG April 2016 Spotlight –Legislation and Policy Affecting Our Region

4.       SCAG Active Transportation Symposium (for elected officials only)

C.                  California Department of Transportation – District 11

·         See attached report

D.                  Commission Member Reports

VII.           ACTION CALENDAR

A.                  Unmet Transit Needs Public Hearing Process - Fiscal Year 2016-2017

ICTC Management Committee met on April 23, 2016 and forwards this item to the Commission for review and approval after public comment, if any:

1.                   Adopt the FY 2016-17 “Findings” as presented or amended, after a review of the SSTAC response

2.                   Authorize the Chairman to sign the attached resolution

3.                   Direct staff to forward the FY 2016-17 “Findings”, public hearing documentation and resolution to the State Department of Transportation

B.                  Competitive Bid for the Coordination of Public Dial-a-Ride Paratransit Services – IVT RIDE El Centro Service Area Agreement

ICTC Management Committee met on April 23, 2016 and forwards this item to the Commission for review and approval after public comment, if any:

1.                   Authorize the Chairman to sign an operating agreement with FIRST TRANSIT, INC. for the operation of the IVT RIDE – El Centro Paratransit Service with an annual not to exceed operating subsidy, with an annual not to exceed up to 5% marketing allowance, with an annual fuel escalator clause.

A.      El Centro Service Area

(1)     For the period June 1, 2016 through June 30, 2017, the annual not to exceed subsidy is set at $591,074.

(2)     For the period July 1, 2017 through June 30, 2018, the annual not to exceed subsidy is set at $580,255.

(3)     For the period July 1, 2018 through June 30, 2019 the annual not to exceed subsidy is set at $599,601.

(4)     For the period July 1, 2019 through June 30, 2020, the annual not to exceed subsidy is set at $617,943.

(5)     For the period July 1, 2020 through June 30, 2021, the annual not to exceed subsidy is set at $635,230.

(6)     For the period July 1, 2021 through June 30, 2022, the annual not to exceed subsidy is set at $652,325.

B.      Establish the operating agreement performance goals for the IVT RIDE – El Centro service area as follows:

                                                                157.7     Passengers Per Day              3.9     Passengers Per Hour,

                                                                $13.90   Cost Per Passenger               $12.51   Subsidy Per Passenger

                                                                $54.44   Cost Per Hour                       $6.87   Cost per Mile

                                                                10%       Farebox Ratio

1.4            Full Time Employee Equivalent

2.                   Approve payment of a fee for the use of loaner paratransit buses, until the new low floor buses are delivered, set at $4,000 per month for five (5) paratransit buses, and to be prorated as necessary.

3.                   Establish the fare pricing for the IVT RIDE – El Centro service area at the “existing fare” of $1.25 in that the current fares will remain in effect until analysis and recommendation for revision is provided by ICTC staff.

4.       Establish  the “No Show and Late Cancellation Policy” for the IVT Ride –El Centro system

C.                  Competitive Bid Process for the IVT MedTrans; non-emergency transportation to medical facilities in San Diego - Operating Agreement,  FY 2016-17 to FY 2020-21

ICTC staff forwards this item to the Commission for review and approval after public comment, if any:

1.                   Authorize the Chairman to sign an operating agreement with FIRST TRANSIT, INC. for the operation of the IVT MedTrans Paratransit Service with an annual not to exceed operating subsidy,  with an annual not to exceed up to 5% marketing allowance, with an annual fuel escalator clause:

A.      IVT MedTrans

(1)    For the period June 1, 2016 through June 30, 2017, the annual not to exceed subsidy is set at $400,205.

(2)    For the period July 1, 2017 through June 30, 2018, the annual not to exceed subsidy is set at $395,108.

(3)    For the period July 1, 2018 through June 30, 2019 the annual not to exceed subsidy is set at $407,790.

(4)    For the period July 1, 2019 through June 30, 2020, the annual not to exceed subsidy is set at $410,672.

(5)    For the period July 1, 2020 through June 30, 2021, the annual not to exceed subsidy is set at $422,057.

B.      Establish the performance goals for the IVT MedTrans service areas as follows:

53.9                Passengers Per Day             3.2          Passengers Per Hour

$42.75           Cost Per Passenger              $36.34   Subsidy Per Passenger

$138.32         Cost Per Hour                     $4.95      Cost per Mile

15%               Farebox Ratio

2.4                  Full Time Employee Equivalent

2.                   Approve payment of a fee for the use of loaner paratransit buses, until the new paratransit buses are delivered, set at $12,000 per month for four (4) paratransit buses, and to be prorated as necessary.

3.                   Establish the fare pricing for the IVT MedTrans service area at the “existing fare” of $15.00 per person and $7.00 per additional passenger for the round trip, in that the current fares will remain in effect until analysis and recommendation for revision is provided by ICTC staff.

4.                   Establish the “No Show and Late Cancellation Policy” for the IVT MedTrans

D.                  Competitive Bid for the IVT MedTrans Paratransit– Public Outreach, Branding and Marketing Services

ICTC staff forwards this item to the Commission for review and approval after public comment, if any:

1.                   Authorize the Chairman to sign the IVT MedTrans Public Outreach, Branding and Marketing Consultant Agreement with the firm of Franklin Lee Enterprises L.L.C. dba Conveyor Group, for the not to exceed fee of $146,820, effective May 1, 2016 through June 30, 2019.

E.                   Passenger Statistical Summary Project for FY 2016-17 for Imperial Valley Transit (IVT)

ICTC Management Committee met on April 13, 2016 and forwards this item to the Commission for review and approval after public comment, if any:

1.                   Authorize the Chairman to sign the Passenger Statistical Sampling Project Agreement with the firm of Rea and Parker Research Inc. for the not to exceed fee of $99,500.00 for FY 2016-17.

2.                   Direct staff to include this project budget in the FY 2016-17 ICTC OWP Budget and Transit Finance Plan. 

VIII.         NEXT MEETING DATE AND PLACE

A.                  The next meeting of the Imperial County Transportation Commission will be held on Wednesday, May 25, 2016 at 6:00 p.m., at the County of Imperial Board Chambers, at 940 W. Main Street, El Centro, CA.

IX.               ADJOURNMENT

A.                  Motion to adjourn