July 8th, 2020 at 10:30 AM

Minutes | Regular Meeting

IMPERIAL COUNTY TRANSPORTATION COMMISSION

MANAGEMENT COMMITTEE

MINUTES OF July 8, 2020

10:30 a.m.

 

VOTING MEMBERS PRESENT:

                                   

City of Brawley                        Rosanna Bayon Moore

                                    City of Calexico                       Miguel Figueroa  

                                    City of El Centro                     Marcela Piedra

City of Holtville                       Nick Wells

City of Imperial                        Alexis Brown

County of Imperial                    Tony Rouhotas

                                    ICTC                                        Mark Baza (Non-Voting)                                                                                             

STAFF PRESENT: David Aguirre, Cristi Lerma, Daveline Villasenor

OTHERS PRESENT:  David Salgado: SCAG; Jose Ornelas, Ben Guerrero, Bing Luu: Caltrans; Liz Zarate: City of El Centro

 

The following minutes are listed as they were acted upon by the Imperial County Transportation Commission Management Committee and as listed on the agenda for the meeting held Wednesday, July 8, 2020 together with staff reports and related documents attached thereto and incorporated therein by reference.

 

I.                    CALL TO ORDER AND ROLL CALL

Chair Piedra called the Committee meeting to order at 10:34 a.m., roll call was taken and a quorum was present.

 

II.                 EMERGENCY ITEMS

A.                 There were none.

 

III.              PUBLIC COMMENTS

There were none.

 

IV.              CONSENT ITEMS

A motion was made by Rouhotas seconded by Wells to approve the consent calendar as presented; Motion carried unanimously.

 

A.                 Approved Management Committee Draft Minutes:                     May 13, 2020

B.                  Received and Filed:

1.                   ICTC Commission Minutes:                                          May 27, 2020

2.                   ICTC TAC Minutes:                                                     May 28, 2020

 

V.                 REPORTS

A.                 ICTC Executive Director

Mr. Baza provided updates from the report on page 16 of the agenda. Ms. Villasenor provided updates from the IVMRA program report on page 22.

 

B.                  Southern California Association of Governments (SCAG)

            Mr. Salgado provided updates from the report on page 28 of the agenda.

 

C.                  Caltrans Department of Transportation – District 11

Caltrans updates were provided from the report on page 34 of the agenda by Mr. Luu and by Mr. Ornelas.  

 

D.                 Committee Member Reports

-          There were no updates.

 

VI.               DISCUSSION / ACTION CALENDAR

 

A.                 IVRMA Membership Formula Discussion / Action for FY 2020/21

           

At the Board Meeting on June 24, 2020, the Board approved the IVRMA budget for Fiscal Year (FY) 2020/2021, that included membership fees in the amount of $298,847.00. It was found that the population formula that determines membership fees currently differs from the formula used by ICTC and ICLTA for their accounting processes. For IVRMA, prison populations for both the City of Calipatria and the County of Imperial have been used to determine membership fees. Concern was expressed by staff that a change should be considered to use population formula similar to that used by ICTC and ICLTA. The attached spreadsheet describes the budget and fee changes to the following options:

 

a.       Under this option, the new population formula is approved for FY 2021/2022 and beyond; with no changes to the current approved membership fees and budget for current fiscal year 2020/2021.

b.       Under this option, approve modification minus the inmate population to only affect the County of Imperial and the City of Calipatria for this fiscal year. The total budget will decrease to $289,689.10 for FY 2020/2021; and approve new formula for FY 2021-2022 and beyond. This option will reduce budget reserve by approximately $9,158.00.

c.       Approve new formula and modify redistribution less the inmate population. The proposed change will affect all agencies fees, and total budget will remain the same.

d.       No change to current population formula and budget.

 

The ICTC Management Committee met on July 8, 2020 and forwarded this item to the IVRMA Board for review and approval, after the receipt of public comment:

 

1.       Management Committee recommendation – approve option A: Approve the new population formula for FY 2021/2022 and beyond; with no changes to the current approved membership fees and budget for current FY 2020/2021

                                   

                        A motion was made by Bayon Moore seconded by Piedra. Roll call was taken:

                       

                        Brawley – Yes  

                        Calexico – Yes

                        Calipatria – Not present   

                        El Centro – Yes  

                        Holtville – Yes 

                        Imperial – Yes

                        Westmorland – Not present 

                        County of Imperial – No  

                        County of Imperial – Not present

                        Motion passes.

 

VII.            INFORMATION CALENDAR

 

A.                 Tri-ennial Performance Audit Findings, Responses and Action Plan

 

The State of California requires that Transportation Planning Agencies undergo a performance audit every three years as a result of receiving Transportation Development Act (TDA) funds. The consultant conducted audit focused primarily on administration of the TDA funded programs and services over a three-year period of time. The six audit documents were for: 1. ICTC 2. Imperial Valley Transit (IVT) 3. IVT ACCESS 4.  IVT RIDE 5.  IVT MedTrans and 6. Yuma Citizens Area Transit (YCAT) Routes 5 (Blue) and 10 (Turquoise)

 

The audits noted various findings including those which were noted in the last audit that was completed and the current audit. Staff has already begun to address the findings noted within the audits. The following outlines the findings and ICTC’s responses and plans for action.

 

TDA Triennial Performance Audit Findings and Resolutions

Finding

Resolution

Ensure State Controller Reports are

submitted in a timely manner.

ICTC is working with the auditing team to begin and

complete required audits and reports.

Ensure the RTPA’s fiscal audits are

completed no later than 12 months following the end of the fiscal year.

ICTC is working with the auditing team to begin and

complete required audits and reports.

For any operator using STA funds for operating purposes, ICTC should include the test against the two qualifying

efficiency standards as part of the TDA

claim process.

The consulting team forwarded a sample spreadsheet to utilize for qualifying calculations. ICTC has completed the necessary calculations and

intends to do so moving forward.

Prepare and implement a standardized

orientation process for new ICTC Board members.

ICTC is working towards developing a standardized

orientation process for new ICTC Board Members.

Reaffirm  ICTC’s  definitions  of   “unmet

transit need” and “reasonable to meet” as part of each annual unmet transit needs finding.

ICTC will implement the reaffirmation of its Unmet

Transit Needs definitions and criteria on an annual basis.

 

IVT  should  ensure  its  website  is  fully

usable for monolingual Spanish-speaking individuals.

ICTC   is   reviewing   any   areas   where   further

adjustment can be completed to IVT’s website to

further accommodate Spanish speaking individuals.

 

Identify supplemental local revenues that

will bring the farebox recovery ratio up to at least 10 percent – IVT Access

ICTC is reviewing possible local revenue sources to

assist  with  farebox  recovery  for  all  applicable transit services.

 

Review opportunities for increasing local

revenue to boost farebox recovery – IVT Medtrans Service

In FY 19-20, ICTC reduced the farebox ratio for the

Medtrans service to 10% from 15%. ICTC also increased the fare structure for the service to help boost farebox recovery. Staff will continue to monitor and hopes to achieve farebox ratios post the pandemic.

 

Conduct  regular  passenger  surveys  to

gauge customer satisfaction and service need – IVT Medtrans Service

ICTC      will          implement             frequent surveys  for

passengers  to  gauge  customer  satisfaction  and service need.

 

Ensure   TDA   fiscal   audits   of   all   IVT

operations are completed no later than

270 days following the end of the fiscal

year – IVT Ride

ICTC is working with the auditing team to begin and

complete required audits and reports.

 

 

VIII.         NEXT MEETING DATE AND PLACE

 

The next meeting of the Management Committee is scheduled for September 9, 2020 at the ICTC Offices and via Zoom Meeting.

 

IX.               ADJOURNMENT

A.                 Meeting adjourned at 11:22 a.m.