MANAGEMENT COMMITTEE AGENDA

ICTC OFFICES

1503 N. Imperial Ave. Suite 104

El Centro, CA  92243

Wednesday, August 14, 2024

10:30 A.M.

CHAIR:   DENNIS MORITA                                                                                              VICE CHAIR:  CEDRIC CESEÑA

In compliance with the Brown Act and Government Code Section 54957.5, agenda materials distributed 72 hours prior to the meeting, which are public records relating to open session agenda items, will be available for inspection by members of the public prior to the meeting on the Commission’s website: www.imperialctc.org.

In compliance with the Americans with Disabilities Act, Government Code Section 54954.2, and the Federal Transit Administration Title VI, please contact the Secretary to the Commission at (760) 592-4494 if special assistance is needed to participate in a Management Committee meeting, including accessibility and translation services. Assistance is provided free of charge. Notification of at least 48 hours prior to the meeting time will assist staff in assuring reasonable arrangements can be made to provide assistance at the meeting.

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Meeting ID: 898 2406 3232
Passcode: 118706

I.                    CALL TO ORDER AND ROLL CALL 

II.                 EMERGENCY ITEMS

A.                  Discussion/Action of emergency items, if necessary.

III.              PUBLIC COMMENTS

This is an opportunity for members of the public to address the Management Committee on any subject matter within their jurisdiction, but not an item on the agenda. Any action taken because of public comment shall be limited to direction to staff. Each speaker should contact the Secretary to the Commission at (760) 592-4494 or by email to cristilerma@imperialctc.org. When addressing the Committee, state your name for the record prior to providing your comments. Please address the Committee as a whole, through the Chairperson. Individuals will be given three (3) minutes to address the Committee; groups or topics will be given a maximum of fifteen (15) minutes. Public comments will be limited to a maximum of 30 minutes. If additional time is required for public comments, they will be heard at the end of the meeting. Please remember to follow the Public Comment Code of Conduct. 

IV.              CONSENT CALENDAR        

A.                  Approval of Management Committee Draft Minutes:  June 12, 2024                                                                                                         

B.                  Receive and File:

1.                   ICTC Commission Minutes:                                             June 26, 2024                                      

2.                   ICTC TAC Minutes:                                                           June 27, 2024

C.            IVRMA Fiscal Audits for FY 2019-20, FY 2020-21, FY 2021-22, and FY 2022-23

It is requested that the Management Committee forward this item to the IVRMA Board for their review and approval after public comment, if any:

1.                   Receive and file the fiscal audits for the Imperial Valley Resource Management Agency, for FY 2019-20, FY 2020-21, FY 2021-22, and FY 2022-23.

D.                  State of Good Repair Grant Program, FY 2024-25

It is requested that the ICTC Management Committee forward this item to the Commission for their review and approval after public comment, if any:

1.                   Approve the attached resolution authorizing the Executive Director or his designee to take any actions necessary on behalf of the ICTC for the purposes of obtaining FY 2024-25 financial assistance, provided by the State of California Department of Transportation under the State of Good Repair Grant Program.

E.                   Agreement between the Imperial County Transportation Commission (ICTC)/Service Authority for Freeway Emergencies (SAFE) and the Department of California Highway Patrol (CHP) for Call Box Services and Assistance

It is requested that the ICTC Management Committee forward this item to the Commission for their review and approval after public comment, if any:

1.                   Approve the Agreement with the Department of California Highway Patrol (CHP) for services and assistance provided by CHP for the motorist aid call box system, for the term of January 1, 2025, through December 31, 2027, in the amount not to exceed $1,572.00. 

2.                   Authorize the Executive Director to sign the agreement.

F.                   ATP Guidelines 2025 Active Transportation Program Regional Guidelines and 20-Point Scoring Methodology

The ICTC Technical Advisory Committee forwards this item to the Management Committee for discussion and recommendation to submit to the ICTC Commission after public comments, if any:

1.                   Approve the following methodology for assigning points of the 2025 Active Transportation Program Regional Guidelines:

a.        Twenty (20) points for projects that have been identified in an adopted local and/or regional plan; and

b.       Zero (0) points for projects that have not been identified in an adopted local and/or regional plan.

V.                 REPORTS

A.                  ICTC / LTA / IVRMA Executive Director

·         ICTC Executive Director Report

B.                  Southern California Association of Governments

·         See attached report

C.                  California Department of Transportation – District 11

·         See attached report

D.                  Committee Member Reports

VI.               ACTION CALENDAR

A.                  ICTC audit award Agreement for Professional Financial Auditing Services - FY 2023-24 through FY 2025-26

It is requested that the ICTC Management Committee forward this item to the Commission for review and approval after public comment, if any:

1.                   Authorize the Chairman to sign the agreement for the ICTC Agreement for Professional Financial Auditing Services effective July 1, 2024, for the audit periods FY 2023-24 through FY 2025-26, with the firm of Vasquez and Company:

a.        For the fiscal reporting period of July 1, 2023 through June 30, 2024, the annual not to exceed fee set at $82,000.00

b.       For the fiscal reporting period of July 1, 2024 through June 30, 2025, the annual not to exceed fee set at $84,460.00

c.        For the fiscal reporting period of July 1, 2025 through June 30, 2026, the annual not to exceed fee set at $86,994.00

B.            Audit and Accountancy Agreement for the Local Transportation Authority (LTA) for FY 2023-24, FY 2024-25 and FY 2025-26.

It is requested that the ICTC Management Committee forward this item to the LTA Board for their review and approval after public comment, if any:

1.                   Authorize the Chairman to sign the agreement and engagement letter for financial audit services effective July 1, 2024, for the audit period FY 2023-24, FY 2024-25 and FY 2025-26 with the firm of The Pun Group for the not to exceed annual fees per the following schedule:

a.        For the audit period July 1, 2023 through June 30, 2024, the annual not to exceed fee set at $82,750.00

b.       For the audit period July 1, 2024 through June 30, 2025, the annual not to exceed fee set at $86,060.00

c.        For the audit period July 1, 2025 through June 30, 2026, the annual not to exceed fee set at $89,502.00

VII.            NEXT MEETING DATE AND PLACE

A.                  The next Management Committee Meeting is scheduled for Wednesday, September 11, 2024, at 10:30 a.m. at the City of Westmorland.

VIII.         ADJOURNMENT