CHAIR:   MARIA NAVA-FROELICH                                                                        VICE CHAIR: LUIS PLANCARTE

Individuals wishing accessibility accommodations at this meeting, under the Americans with Disabilities Act (ADA), may request such accommodations to aid hearing, visual, or mobility impairment by contacting ICTC offices at (760) 592-4494.  Please note that 48 hours advance notice will be necessary to honor your request.

I.                    CALL TO ORDER AND ROLL CALL 

II.                 EMERGENCY ITEMS

A.                  Discussion/Action of emergency items, if necessary.

III.              PUBLIC COMMENTS

Any member of the public may address the Commission for a period not to exceed three minutes on any item of interest not on the agenda within the jurisdiction of the Commission.  The Commission will listen to all communication, but in compliance with the Brown Act, will not take any action on items that are not on the agenda.

IV.              CLOSED SESSION

A.                  Motion to Adjourn to Closed Session

B.                  PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code §54957)

Title: ICTC Executive Director

C.                  Announcement of Closed Session Action(s)

V.                 CONSENT CALENDAR

                (Executive Director recommends approval of consent calendar items)

A.                  Approval of Commission Draft Minutes:                                                       April 26, 2017

B.                  Receive and File:

1.                   ICTC Management Committee Draft Minutes:                             May 10, 2017

2.                   ICTC TAC Minutes                                                                            April 27, 2017

C.                  Application for Federal Transit Administration (FTA) Section 5311 Program Funds , FY 2016-17

The ICTC Management Committee met on May 10, 2017 and forwards this item to the Commission for review and approval after public comment, if any:

1.       Adopt the attached resolution authorizing the Executive Director to sign the FTA 5311 FY 2016-17/2017-18 grant application and all supporting documentation, and, submit the application to Caltrans.

D.                  California Transit Security Grant Program FY 2015-16

The ICTC Management Committee met on May 10, 2017 and forwards this item to the Commission for review and approval after public comment, if any:

1.       Approve the attached resolution authorizing the Executive Director or his designee to take any actions necessary on behalf of the ICTC for the purposes of obtaining FY 2015-16 financial assistance, provided by the Governor’s Office of Homeland Security under the California Transit Security Grant Program.

E.                   FY 2016-17 & FY 2017-18 Contract Modification for the STIP/RTIP Consultant Agreement: COH and Associates

The ICTC Management Committee met on May 10, 2017 and forwards this item to the Commission for review and approval after public comment, if any:

1.       Authorize the Chairperson to sign the Second Modification to Agreement for Services between ICTC and C.O.H. and Associates, Inc. for the not to exceed fee of $50,000.00 effective July 27, 2016 through June 30, 2018. 

VI.              REPORTS

A.                  ICTC Executive Director   

·         See attached Executive Director Report  

B.                  Southern California Association of Governments

·         See attached report

C.                  California Department of Transportation – District 11

·         See attached report

D.                  Commission Member Reports

VII.            INFORMATION / DISCUSSION CALENDAR

A.                  ICTC Proposed Office Move

VIII.         ACTION CALENDAR

A.                  Specific Transit Operator Fiscal Reports FY 2015-16 for Imperial Valley Transit, IVT Access and IVT Ride

The ICTC Management Committee met on May 10, 2017 and forwards this item to the Commission for review and approval after public comment, if any:

1.       Receive and file the Specific Transit Operator Fiscal Reports FY 2015-16; IMPERIAL VALLEY TRANSIT, IVT ACCESS and IVT RIDE

B.                  IMPERIAL VALLEY TRANSIT (IVT) – Fixed Route Transit Services Operating Agreement, Amendment #8  Fiscal Year 2017-2019

The ICTC Management Committee met on May 10, 2017 and forwards this item to the Commission for review and approval after public comment, if any:

1.       Authorize the Chairperson to sign the modification #8 to the operating agreement with First Transit Inc. for the continued operation of Imperial Valley Transit, effective July 1, 2016 with an annual not to exceed operating subsidy,  with an annual not to exceed up to 5% marketing allowance,  and with an annual fuel escalator clause:

a.        For the period July 1, 2016 through June 30, 2017, the annual not to exceed subsidy is set at $2,839,505.

b.       For the period July 1, 2017 through June 30, 2018, the annual not to exceed subsidy is set at $2,923,051.

c.        For the period July 1, 2018 through June 30, 2019, the annual not to exceed subsidy is set at $2,995,664.

C.                  Agreement for Professional Maintenance Audit Reporting Services of the ICTC Transit Operations - FY 2017-18 through FY 2019-20

The ICTC Management Committee met on May 10, 2017 and forwards this item to the Commission for review and approval after public comment, if any:

1.       Authorize the Chairman to sign the agreement for the IVT Transit Maintenance Audit effective July 1, 2017, for the audit period FY 2017-18 through FY 2019-20, with the firm of TRC Engineering Services, LLC:

A.      For the fiscal reporting period of July 1, 2016 through June 30, 2017, the annual not to exceed fee is set at $14,242

B.      For the fiscal reporting period of July 1, 2017 through June 30, 2018, the annual not to exceed fee is set at $14,242

C.      For the fiscal reporting period of July 1, 2018 through June 30, 2019, the annual not to exceed fee is set at $14,242

D.      For the post-delivery inspection service fee of $560 per event, each event not to exceed five buses.

D.                  Agreement for Professional Services for the 2017 Imperial Valley Transit (IVT) Adams Avenue Bus Operations Facility Comprehensive Evaluation

The ICTC Management Committee met on May 10, 2017 and forwards this item to the Commission for review and approval after public comment, if any:

1.       Authorize the Chairman to sign the agreement with the firm of CH2M Hill for the 2017 IVT Adams Avenue Comprehensive Bus Operations Facility Evaluation Project, for a not to exceed fee set at $231,821.00 effective July 1, 2017. The agreement will provide ICTC the ability to terminate the agreement should the Phase 1 findings prove the site is not suitable for transit operations.

IX.              NEXT MEETING DATE AND PLACE

A.                  The next meeting of the Imperial County Transportation Commission will be held on Wednesday, June 28, 2017 at 6:00 p.m., at the County of Imperial Board Chambers, at 940 W. Main Street, El Centro, CA.

X.                 ADJOURNMENT

A.                  Motion to adjourn