MANAGEMENT COMMITTEE AGENDA

ICTC Offices

1503 N. Imperial Ave., Suite 104

El Centro, CA  92243

Wednesday, November 8, 2023

10:30 A.M.

CHAIR:   ESPERANZA COLIO-WARREN                                                                  VICE CHAIR:  DENNIS MORITA

In compliance with the Brown Act and Government Code Section 54957.5, agenda materials distributed 72 hours prior to the meeting, which are public records relating to open session agenda items, will be available for inspection by members of the public prior to the meeting on the Commission’s website: www.imperialctc.org.

In compliance with the Americans with Disabilities Act, Government Code Section 54954.2, and the Federal Transit Administration Title VI, please contact the Secretary to the Commission at (760) 592-4494 if special assistance is needed to participate in a Management Committee meeting, including accessibility and translation services. Assistance is provided free of charge. Notification of at least 48 hours prior to the meeting time will assist staff in assuring reasonable arrangements can be made to provide assistance at the meeting.

To join by Zoom Meeting click on the following link: https://us06web.zoom.us/j/81351145716?pwd=m3QcZMrudNohrIbrsV0dWOqwUtMhXu.1

Or by phone by dialing 669-444-9171

Meeting ID: 813 5114 5716

Passcode: 375060

I.                    CALL TO ORDER AND ROLL CALL 

II.                 EMERGENCY ITEMS

A.                  Discussion/Action of emergency items, if necessary.

III.              PUBLIC COMMENTS

This is an opportunity for members of the public to address the Management Committee on any subject matter within their jurisdiction, but not an item on the agenda. Any action taken because of public comment shall be limited to direction to staff. Each speaker should contact the Secretary to the Commission at (760) 592-4494 or by email to cristilerma@imperialctc.org. When addressing the Committee, state your name for the record prior to providing your comments. Please address the Committee as a whole, through the Chairperson. Individuals will be given three (3) minutes to address the Committee; groups or topics will be given a maximum of fifteen (15) minutes. Public comments will be limited to a maximum of 30 minutes. If additional time is required for public comments, they will be heard at the end of the meeting. Please remember to follow the Public Comment Code of Conduct.

IV.              CONSENT CALENDAR

A.                  Approval of Management Committee Draft Minutes:                 October 11, 2023

B.                  Receive and File:

1.                   ICTC Commission Minutes:                                             October 25, 2023

2.                   ICTC TAC Minutes:                                                           September 28, 2023

3.                   ICTC SSTAC Minutes:                                                      October 4, 2023

                C.            Memorandum of Understanding (MOU); SCAG and the SCAG Region County Transportation Commissions (CTC) – STBG/CMAQ/CRP Funded Projects

It is requested that the ICTC Management Committee forward this item to the Commission for their review and approval after public comment, if any:

1.                   Authorize the Executive Director to sign the Memorandum of Understanding (MOU) between the Southern California Association of Governments (SCAG) and the Imperial County Transportation Commission (ICTC) to establish the roles and responsibilities for STBG/CMAQ/CRP funded projects. The MOU shall begin on the effective date of the MOU and will continue in full force until such party withdraws.

V.                 ACTION CALENDAR

A.            2023 Call for Projects Guidelines – Carbon Reduction Program (CRP), Congestion Mitigation and Air Quality (CMAQ) and Surface Transportation Block Grant (STBG) – FFY 2023/24 to FFY 2025/26

It is requested that the ICTC Management Committee forward this item to the Commission for their review and approval after public comment, if any:

1.                   Approve 2023 Carbon Reduction Program (CRP), the Congestion Mitigation Air Quality (CMAQ) and Surface Transportation Block Grant (STBG) Call for Projects Schedule:

2.                   Direct staff to open a competitive call for projects for member agencies for estimated CRP, STBG and CMAQ funds, effective November 9, 2023, through January 26, 2024;

3.                   Direct staff to convene an evaluation committee to score and rank the projects; and,

4.                   Direct staff to return with a list of recommended projects for approval by the Commission.

B.            Calexico East Port of Entry Bridge Widening Project – Contract Change Order No. 7

It is requested that the Management Committee forward this item to the Commission for review and approval after public comment, if any:

1.                   Approve Change Order No. 7 to Hazard Construction Company for the Calexico East Port of Entry Bridge Widening Project in the amount of $146,286.08 modifying the total contract value to $20,499,323.48.

2.                   Authorize the Executive Director to sign Change Order No. 7.

C.            Calexico East Port of Entry Bridge Widening Project – Contract Change Order No. 8

It is requested that the Management Committee forward this item to the Commission for review and approval after public comment, if any:

3.                   Approve Change Order No. 8 to Hazard Construction Company for the Calexico East Port of Entry Bridge Widening Project in the amount of $365,218.00 modifying the total contract value to $20,864,541.48.

4.                   Authorize the Executive Director to sign Change Order No. 8.

                D.            2024 State Transportation Improvement Program (STIP) Recommendations for Imperial County

It is requested that the Management Committee forward this item to the Commission for review and approval after public comment, if any:

1.       Approve the 2024 STIP Recommendations for Imperial County, requesting to fund Planning, Programming and Monitoring (PPM) activities in the following distributions:

a.        program a total of $777,000 from 2024 STIP RIP funds for ICTC staff Planning, Programming and Monitoring (PPM) activities as follows: $77,000 in fiscal year 2024-25, $82,000 in fiscal years 2025-26 and 2026-27, $279,000 for fiscal year 2027-28 and $257,000 in fiscal year 2028-29.

b.       Carryover the remaining available balance of $23,257,000 for the Forrester Road improvement project.

E.            Fund Request to the Local Transportation Authority (LTA) – Proposed fence replacement adjacent to SR 86 on the western boundary of the fairgrounds in the City of Imperial

It is requested that the Management Committee forward this item to the LTA Board for review and approval after public comment, if any:

1.                   Approve the allocation to the City of Imperial for a one-time funding request of $165,000 from the Measure D 5% Highway set-aside allocations for FY 2023-24.

2.                   Authorize the Chairman to sign a Memorandum of Understanding (MOU) between the City of Imperial and the Imperial County Local Transportation Authority.

VI.              REPORTS

A.                  ICTC / LTA / IVRMA Executive Director

·         ICTC Executive Director Report

B.                  Southern California Association of Governments

·         See attached report

C.                  California Department of Transportation – District 11

·         See attached report

D.                  Committee Member Reports

VII.            NEXT MEETING DATE AND PLACE

A.                  The next Management Committee Meeting is scheduled for Wednesday, December 13, 2023, at 10:30 a.m. tentatively at the City of Calipatria.  

VIII.         ADJOURNMENT